Community Use of Schools

The Community Use of Schools initiative allows not-for-profit, and commercial organizations, to use school space outside of school hours. Not-for-profit groups may qualify for reduced rates if they meet certain criteria.

Application Steps for the Community Use of Schools Program

  1. Community Use of School permits and bookings are done through our new online reservation system, eBASE.
  2. Prior to use please watch the tutorial that is available on the eBase login page and familiarize yourself with the SNCDSB Community Use of Schools Policy and Procedure. If you require any help or have further inquiries throughout the booking process, please contact the Community Use of School Outreach Coordinator Erika Bryson.
  3. Submit your application for Community Use of Schools through the eBASE system. The on-line booking system will determine if the school facility is available.

*Please note that proof of insurance will be required before your permit will be approved*

  • Documents for Applicants to Read
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  • Criteria for Qualifying for Reduced Rates

    We offer reduced rates to not-for-profit groups and children's recreation services. 

    What is a not-for-profit group?

    A corporation incorporated for the purpose of carrying on, without financial gain, objects of a patriotic, charitable, philanthropic, religious, professional, sporting, or athletic character. For more information see Canada's Not-for-Profit Guide.

    Not-for-profit groups shall be defined to include:

    Not-for-Profit Youth-Related Community Groups – run by local youth groups such as Boy Scouts, Girl Guides, 4H Clubs and Cadets, etc. where the activities are intended for participants under the age of 18 (or where the participants are under a disability, then under the age of 28).

    Not-for-Profit Recognized Children's Sport and Recreation Service Providers - groups that are: a.) sponsored or recognized by a municipality as providing services or programs for the benefit of the community, orb.) members of a provincial sports organization or an accredited camping organization, or c.) universally recognized as service providers, such as the YMCA or Red Cross.

    Not-for-Profit Childcare Operations – groups involved with before and after-school childcare programs delivered by eligible operators (as per the Day Nurseries Act) within the school board district.

    Other Not-for-Profit or Charitable Groups – other groups such as local service clubs, community health associations, parent groups, seniors groups, etc. as determined by the district school board.

    Note: municipal programs and services (as identified in Schedule C) are eligible only if the municipality providing the program has a joint use agreement with the District School Board. 

    Schedule C

    Recognition Criteria for Children's Recreation Services

    The following are recognized by the Ministry of Tourism and Recreation:

    1) Recreation committees appointed by,

    • i) the council of a local municipality,
    • ii) the councils of two or more local municipalities,
    • iii) the council of the band,
    • iv) the councils of two or more bands,
    • v) the councils of one or more local municipalities and the council of one or more bands,
    • vi) a school board,
    • vii) two or more school boards,
    • viii) a local services board

    2) Recreation camp organizations accredited by the Ontario Camping Association

    3) Sports organizations that are members or affiliates of provincial sports organizations that are recognized by the Ministry

    4) Ministry agencies

    5) Ministry of Tourism and Recreation agencies and attractions

    6) Organizations that are recognized as children's recreation service providers by a resolution passed by the entity described in subparagraph i, ii, iii, iv, v, vi, vii, or viii of paragraph 1 that appointed the recreation committee in the jurisdiction in which the organization operates.

  • Program Principles

    The following information is from Ministry of Education website.

    Community Use of Schools -- Program Principles

    School Activities Take Priority

    School day activities, extra-curricular activities and parent involvement activities organized or administered by the school or school board have priority use of school space during and after regular school hours.

    Schools as Hubs of Communities

    Schools are the hubs of their communities and offer an effective use of taxpayers' investment in providing citizens with a place to come together, volunteer, build skills, access community programs, become physically active and build strong and healthy communities.

    Support for a Positive Climate for Youth

    The Community Use of Schools program supports and promotes healthy, active lifestyles for community youth.

    Fair and Equal Access

    Schools are welcoming and inclusive and offer parent groups, community organizations and other citizens fair access to use of school space at affordable rates for community purposes in non-school hours.

    Respect for Roles and Responsibilities

    Community Use of Schools program stakeholder partners respect each other's roles, responsibilities and obligations to the community and education system.

    Not-For-Profit organizations to be charged affordable rates

    District School Boards, where feasible, should ensure that after-hours user fees for school facilities in their district are affordable for Not-For-Profit community users.

Community Use of Schools' Facilitator, Erika Bryson.

Erika Bryson Purchasing Officer <br /> Outreach Coordinator for Community Use of Schools at Catholic Education Centre in Terrace Bay Ontario
Erika Bryson Purchasing Officer
Outreach Coordinator for Community Use of Schools
Catholic Education Centre Terrace Bay, ON